Project Procurement
Commercial HVAC Quotation and BOQ Checklist
Compare HVAC quotes line by line for equipment, piping, ducting, controls, testing, handover and work excluded from the price.
Two HVAC quotations can cover the same floor area and list different work. A bill of quantities (BOQ) gives each bidder the same baseline. For a Hyderabad fit-out, send the current drawings, equipment assumptions and landlord restrictions with the enquiry so each bidder can explain what their price covers.
Give bidders the same design inputs
Share the latest architectural plan, room uses, ceiling levels, expected occupancy and proposed outdoor-unit locations. For a retrofit, identify existing equipment and ducts that may be reused and ask who will inspect them. Request a separate allowance for any quantity the bidder cannot confirm until the site visit.
Compare quantities, specifications and work boundaries
Write down who provides each interface. If one bidder includes electrical feeds and another expects the building contractor to provide them, price that difference before comparing the totals. Record unit rates for changes that may be needed once ceilings are open.
- Equipment: model, capacity basis, controllers and any alternatives.
- Distribution: ductwork or refrigerant pipe quantities, insulation, supports and access provisions.
- Interfaces: condensate drainage, electrical supply, penetrations, access panels and restoration.
- Delivery: lifting, restricted work hours, temporary protection and removal of old equipment.
Price the work through to acceptance
Ask which testing, balancing, demonstrations, drawings and operator instructions are included. Compare written warranty coverage and exclusions, commercial terms and assumptions about the construction programme. Settle these points in a revised quotation before awarding the work.
Technical references
Discuss your HVAC project
Share the floor plan, project stage and AC requirement for a site-specific assessment in Hyderabad. Final installation details should follow the selected equipment and approved project design.